Common Business Documentation Mistakes

Common Business Documentation Mistakes

There is no denying that businesses deal with a lot of documentation. This includes marketing materials, such as business cards, as well as financial documents, ranging from invoices to contracts. Because of this, it is something you need to consider carefully. Below, we take a look at some of the common business documentation errors that you need to avoid at your company.

Not having a document management system

There is only one place to begin, and this is by not using a template and document management system. We would recommend taking a look at https://www.templafy.com/enterprise-document-management/ to see a good example of the sort of options that are out there at the moment. This will enable you to store all of your templates, collaborate with ease, operate efficiently, and make sure that you have a consistent brand image. Without a good document management system, things can easily become a bit of a mess! 

Getting your business card wrong

A business card can be an extremely powerful marketing tool, but this is only the case if it has been designed and printed effectively. With that being said, in this section, we are going to take a look at some of the most common business card printing mistakes so that you can avoid them. 

Firstly, one of the biggest mistakes a lot of business owners make is choosing a style that is not unsuitable for their business. If you are in the finance or the law industry, bright colors and creative designs probably aren’t the best idea. Instead, something simple and bold would be more effective. Another error is vague branding. This blog https://braidcreative.com/blog/heres-why-you-cant-afford-to-be-vague/ explains why being vague is bad for branding. Your business card should pack a powerful punch. What you do should be immediately obvious. 

Aside from this, a lot of people think it is a good idea to go for something unique and different, such as an irregular shaped card. In fact, there have even been people handing out chocolate business cards. Yes, chocolate! While this may be impressive at first glance, the whole point of a business card is to be practical and convenient. Once you take this away, you diminish the effectiveness of the card. Another blunder is making the text too difficult to read. Don’t opt for anything that is too fancy in terms of style or too small. Important information should never be hard to read and it shouldn’t be difficult to find either.

Copying and pasting contracts from the Internet

Last but not least, this is one of the biggest mistakes that people make. Yes, there is nothing wrong with using contract examples that you have found on the Internet. Yet, you need to read through them carefully to make sure that they actually cover your business and that they are right for you. If you don’t, the repercussions could be monumental! You could end up signing a contract that is not right for you, or you could end up making an embarrassing error when you present something related to a completely different type of company.